Invoices

This section shows an overview of your Invoices to the resellers with he following default columns:

Status

Paid
Overdue - marked as confirmed, but not paid within the marked due date
Confirmed - after creating a draft and seeing that everything is ok, you confirm the invoice. It can then be sent to the reseller
Draft
Void
Un-invoiced

Reference - the unique number of the invoice
Reseller - a third-party selling your products
Destination - different cities or regions with different products within your account
Date Field - to invoice bookings within a specific date range. This can be travel date or booking date

Some resellers (usually wholesalers) want to be invoiced on the travel date, while the operation usually want to invoice hotels and concierges (commission) on the booking date)

Date From - the start date of the invoice
Date To - the end date of the invoice
Total - the total amount of the invoice
Balance - the outstanding amount to be paid

Note that all columns can easily be filtered by clicking on them. You may also add new columns to a search, or remove current ones by using the Show Columns button:

Reseller Channel
Reseller Manager
Positive Receivable
Negative Receivable
Reseller Tags
Due On
Currency
Sales Total
Credit
Sales Commission

If you want to return to the default settings, click the Reset All Filters button located in the right top corner of the screen. If you want to keep the displayed search for later, you may use the Saved Searches button, which allows you to save the search, or use the Export button to download it.

You can also click the checkbox on the left of the bookings themselves, and you can carry out Bulk Actions. On the invoices tab the bulk actions are:

Mark as Paid
Confirm
Un-Confirm
Bulk Bookings List
Void
Bulk Adjustments List

To generate new and manage already existing reports, hit Generate Report button.

This allows you to Show the Total, Minimum, Maximum, Average or Count of:

Sales Total - the total sales made by a reseller
Sales Commission - of a reseller
Credit - for when the reseller collects money with cash
Total - sales total - sales commission
Balance - the outstanding amount

By:

Status
Reference
Reseller
Destination
Reseller Channel
Reseller Manager
Positive Receivable - how much money a reseller owes you. This usually means that they charged the customer cash and are keeping the total plus the commission and owe you the retail - commission
Negative Receivable - how much money you owe a reseller. This usually means that the reseller charged the client through a payment processor and all the money, including the commission, is in your bank
Reseller Tags
Date Field
Date From
Date To
Due On - time limit for payment
Currency

To create a new invoice click the + New Invoice button, and add the following details:

Reference - a unique invoice number
Test - to show whether this is test invoice or not
Reseller
Date From
Date To
Due On
Currency
Positive Receivable
Negative Receivable
Date Field



If you click on particular invoice, you will see a tab with the appropriate products, bookings and payment details. You are able to Void or Edit the payment, Edit Invoice, see the Bookings, as well as Pay In, Pay Out, Email Invoice, download the Sales List, Print Invoice, Confirm or Void the Invoice or Add Comment.



See the Reseller Invoicing and Reporting article for more info about generating and managing invoices with your resellers.****

Updated on: 06/02/2024