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This section is similar to the Bookings section. The main difference is that you will find a list of particular tickets here, one by one. In the Booking section, one booking may contain various tickets.

Here is how each relates to the other:

Orders - orders are like shopping carts. They can have more than one booking
Transactions - related to orders. Orders can have more than one transaction
Bookings - bookings are a number of tickets for ONE product for a certain date. Bookings can have many tickets
Tickets - are part of booking

Orders contain many bookings and bookings contain many tickets. Orders contain many transactions.

BUT, you can have an order that contains just one booking with just one ticket and just one transaction.

The default columns (an explanation of the terms is in the Bookings section) you will find are:

Customer - refers to the person who made the reservation
Status - refers to the current status of a reservation

Redeemed - already used. All orders made through a point of sale are redeemed because they are sold as entrances
Part Redeemed - partly used. Not all includes have been redeemed, in the case of packages
Balance Due - the outstanding amount to be paid
Cancelled - annulled
Pending - orders have a timeout period. This can be set in Supplier Settings -> Edit Supplier -> Order Timeout (mins). When the timeout is hit, the order is expired
Expired - took too long to process. A new booking is required
Confirmed - purchased but not used yet
Upgraded - to a new one (via Comparisons, when available)
Noshow - you have the option to mark booking as noshow when customer does not come
Duplicate - this means that two bookings have the same reference. Will happen when a reseller reference is introduced two times.

(For example, a booking comes in through Direct API but it isn’t scanned because there is no coverage. At the moment it is reconciled they assign the same reference. To avoid it being counted double the system marks this as duplicate and they can be merged.)

Product - the particular product purchased
Channel - the channel of the sale:

Terminals - eg Sunmi, PAX, iPhones, etc
Web-Checkout - bought through website and widgets
Backoffice - orders carried out through the box office (such as concierge, but using a seller's PIN), and orders made with the + New Order button in admin
Direct API - orders that come through an API connection with an OTA
Concierge - anyone with access to a trade portal, such as concierges and tour operators. The trade portal is like the Point of Sale but people log in with email and password
Sales Kiosk - a self-service booth with screen
(+ other custom channels)

Booking Type:

Individual - a single product
Package - multiple products combined
Option - an include in the package. If you include options in the bookings table a package booking will have more than one line — the package name with the revenue. then a line for each include with $0

Travel Date - the date when the tour takes place
Booking Date - the date when the product was purchased
Ticket Type - according to tier
Ticket price - the price of a single ticket



Note that all columns can easily be filtered by clicking on them. You may also add new columns to a search, or remove current ones by using the Show Columns button.

If you want to return to the default settings, click the Reset All Filters button located in the right top corner of the screen. If you want to keep the displayed search for later, you may use the Saved Searches button, which allows you to save the search, or the Export button to download it.

A particular ticket may be explored by clicking on it. The same options and information as in the Bookings section will appear.



To generate and manage new or already existing reports, hit the Generate Report button.

This allows you to Show the Total, Minimum, Maximum, Average or Count of:

Order Balance - the outstanding amount of particular order
Gift Amount
Latitude - This is used to virtual locations so that the sale can be assigned to a “proper” location. Mostly useful for bus locations that are in movement. The GPS in the PAX will use the lat/lon to assign the sale to the closest one
Longitude
Package Price Difference - for internal purposses
Days in Advance - the number of days a tour was purchased in advance (Travel Date - Booking Date)
PAX - the count of all passengers regardless of the ticket type (tier)
Noshows - when the customer does not come you can mark it like this
Adults - the count by type of ticket (tier)
Youths - the count by type of ticket (tier)
Children - the count by type of ticket (tier)
Infants - the count by type of ticket (tier)
Families - the count by type of ticket (tier)
Seniors - the count by type of ticket (tier)
Students - the count by type of ticket (tier)
Militaries - the count by type of ticket (tier)
Charity Roundup - gives the client at web checkout the possibility to assign the roundup to charity. Eg. $1.75 when checked on the web (by the end customer) will charge $2 and the $0.25 will go for charity
Points - these are awarded to sellers and resellers for selling products
Adjustment - an option to change the total of an order / booking. You may need it to do things like:

Create a custom discount for a client
Create a custom price for a tour (such as a charter)

Cost - the amount free from all charges and deductions
Discount - this divides the lines by any discounts awarded

Example: if you have a period where you sold a lot of HoHos, but only a subset with the promotion BLACKFRIDAY, it will show up as two lines on the report:

A line with all the HoHos sold WITHOUT the promotion
A line with all the HoHos sold WITH the promotion

Wholesale = Retail - Commission
Seller Comission - what the seller makes of the direct sales she makes (targets/locations, etc)
Reseller Comission - is what you would pay to a reseller for selling the product whilst wholesale is a set price a reseller buys it at. The commission is offered (and sometimes changed if the reseller is good or bad), but wholesale is contracted during a period, and cannot be changed.
Receivable = Retail - Commission

This is what you will receive from a product. You get a receivable from a product that you sell, but you must deduct commissions for resellers / sellers. Receivable will be the money you receive before you deduct cost rates (the price you buy a third-party product at), and VAT / taxes

Margin = Retail price - commission (reseller or seller) - Cost

OR

Margin = Wholesale price - Cost
Payment Fees - the charges for making a payment
Paid - the amount paid for a product (If you make a refund it will deduct the refund)
Refunded - the amount which was refunded back to a customer
Disputed - a credit card dispute (a chargeback. Someone has told their bank that they didn’t pay for it or that the service wasn’t completed)
Card Total - the total amount paid by card
Cash Total - the total amount paid by cash
Voucher Total - the total amount paid by voucher
Other Total - A payment method not included in the previous ones. Usually this is and external PDQ (CC machine that isn’t tied to Ventrata), or a bank transfer (also not tied to Ventrata)
Total - the total amount regardless of payment type
Tax - a compulsory financial charge
Net Tax - the taxes applied to a booking (you can have more than one, they can be included and fixed)
Revenue - the total revenue generated by all sales sources
Ticket Price
VAT - value-added tax

By:

Order reference - a unique number of an order
Terminal Sequence Token - for internal purposes
Voucher - a booking paid through a third party that needs to be redeemed
Voucher Code - codes created for products in Resellers > Vouchers
Gift Code
Voucher Bill Gap - for vouchers with numerical sequences (you can bill gaps in the sequence automatically)

Example: Imagine a client with voucher number 7 redeems his ticket Seller exchanges: Last exchanged voucher is number 3.

Because that voucher booklet is set up as bill gap, the system automatically creates bookings with references 4, 5, and 6 as confirmed bookings so that the reseller can be invoiced as well as 7. The booking that has been created this way is marked as bill gap voucher. This is because you can deduce that if number 7 appeared, all the ones before have been sold and you want that money from the reseller.

Channel - channel of the sale
Order Destination - to which destination the order bolongs
Reseller - the name of a reseller that sold that product
Reseller Code - a code which you assign to a reseller (for reporting)
Checkout - the web checkout the purchase was made through (you can create more than one)
Reseller Destination - this refers to the destination a particular reseller is assigned to
Reseller Manager - a field you can add to resellers. You can assign a person that will take care of that particular reseller, and you can splice revenue from resellers and pin it by manager
Reseller Band - commission bands for resellers
Reseller Channel - this is a category that you can add to resellers (but there can be only one channel per reseller). It is another way to splice data similar to reseller managers
Reseller Billing Account Code - a custom code that can be used for ERP integrations like SAP
Reseller Billing Customer Code - a custom code that can be used for ERP integrations like SAP
Reseller Billing Address - a reseller address for billing and invoicing purposes
Reseller Invoice Date Field - whether the reseller is being invoiced on a booking or travel date
Reseller Tags - these are set in the reseller details as unique marks for the purpose of easy filtering (similar to the manager and channel, but you can have more than one)
Reseller FX - foreign exchange. If the reseller purchases vouchers in another currency
Reseller Allow Top-ups - this shows if a reseller is allowed to recieve a credit top-up and continue selling. Credit is used for when a reseller (usually a concierge) accepts cash payments instead of using the payment gateway. This can create a liability for the operation
Supplier FX - foreign exchange when Suppliers use a different currency
Direct Sale - sales made by your sales force or through your website / kiosk

(Indirect sale — sales made by resellers, both concierge or through API)
This can be set to Direct, and it will ignore all bookings that came from resellers.

Referrer - resellers have the ability to use a referrer URL. This is a field you set in the reseller details. This detects any users coming from that URL on an operator’s website and applies commission to that reseller if a user buys a product. When a customer follows that link all sales are automatically attributed to that reseller so it calculates commission. You can also have them go straight to a product instead of the homepage and have a promotion automatically assigned
Agent - agents are users that log in to a reseller. A reseller can have more than one agent booking on behalf of that reseller. Think of three concierges working in a Hotel. The Hotel (eg the Four Seasons Pardubice) is the reseller; Jan, Marek, and Jakub are the concierges who login, therefore the agents
Shift
Shift Seller
Shift Location
Seller - this shows the people selling your products. Sellers do not have to be the same person as the shift. You can assign a promoter (in some operations, street sellers aren’t allowed to sell directly to customers, but can bring them to the terminal / box office to finish the sale)
Seller Billing Acount Code - a code for reporting purposes
User - people with their own login password, such as managers, finance staff, etc
Location - where your products are being sold. This is also a way to set commission targets
Location Channel - the channel where your products are being sold. You can assign an area to a location (say Pardubice downtown) and can drill down into sales and passengers coming from different channels. It is another way to splice data in Ventrata
Outlet - an outlet is a subsection of a reseller. Think of this as a chain of Hilton Hotels in New York. You have the Hilton Brooklin, Hilton Upper East Side, Hilton Tribeca and so on. Each of these would be an outlet that you can set on the reseller. It’s rarely used
Email Receipt - whether you want to emil receipt to guest or not
Source - this includes the specific sources of your sales
Settlement - the way the payment has been settled. The types are:

Direct: you get the money, so no issue
Voucher: you have to settle with a third party
Deposit: there was a deposit paid along the way
Wholesale: the reseller paid you wholesale, so you stop wondering
Deferred: there is a balance remaining on the booking

Customer
Customer First Name
Customer Last Name
Customer Company
Customer Email
Customer Mobile
Cusomer Age
Customer Language
Customer Country
Customer Address
Customer Notes
Customer Fullname
Customer Contact - all the customer information that is recorded. Name, email, phone, etc
Imported
Test - whether this is test booking or not
IP Address - of a customer if they come through the Web Checkout
User Agent - the browser information if a sale comes from the Web Checkout
Delivery Method - of the tickets (Send via Email. Send via SMS, Send via QR Code, Scan Digital Wallet, Print Tickets, Do Nothing).

You can limit the types of deliveries you can have. For example Print Tickets will print a ticket, but if you only have an android phone on concierge mode, you might want to allow only Send via Email.

Currency
Transferred - PSPs can take some time between settling one payment and transferring it to the operation’s account. Transferred is to say that it has arrived in the operation’s account
Booking Reference - a unique number of particular booking
Booking Barcode - a unique barcode of particular booking
Booking Alias - for those bookings made with operators that are connected via API. This means that at the time of a booking the system queries the API of the operator, makes the booking there, and writes the reference on the booking so that it can be redeemed
Supplier Reference - supplier reference number
Reseller Reference - reseller reference number
Invoice - for a reseller
Invoice Status - invoice Status is the status of an invoice for a reseller (draft, confirmed, overdue, paid, un-invoiced)
Status - of a booking (pending, confirmed, redeemed, etc)
Label - unique label, for filtering and reporting purposes
Product - a particular products of yours
Product Destination - this refers to a destination a particular product is assigned to
Product Operator - a third-party company that runs a product
Product Code - a code you can use internally to differentiate between the products. Eg. Hop-on Hop-Off Red line and Hop-on Hop-Off Blue line can have the codes HOHOR and HOHOB
Product Billing Acount Code - a code for reporting purposes
Product FX - foreign exchange for a product
Product Tags - these are set in the product details as unique marks for the purpose of easy filtering. They can also be used to group revenue and metrics (splicing data)
Cancellation Reason - reason stated when the booking is cancelled
Group - this is for sharing buses between two different products on the same route. Passengers are distributed between them according to free seats
Guide
Promotion - assigned to the sale of the booking
Promotion Code - a code for filtering and reporting
Combination - if a product was sold as a combo discount, what product led to this sale
Extras - non-booking items, such as a beer mug as a souvenir of your pub crawl tour. They have a price and are always sold with a booking.
Package - a product that is made up of more than one products (the includes)
Package Code - code for filtering and reporting
Package Travel Date
Option - options are a way to modify the price of a product (eg a 24-hour tour or a 48-hour tour). Go to the product details and see the section below the tiers. These are the options
Option Code - code for filtering and reporting
Hotel
Hotel Voucher FIle - whether the booking has voucher attached
Waivers Complete - whether have all the waivers been completed by the guest (if the product has any)
Pickup Requested - if a pickup is requested
Custom Pickup - pickups that don’t have a route assigned. Think of Airbnbs
Reconciled - whether the booking is already reconcilled or not
Connect Booking - whether the booking is API connected or not
3rd Party Product - whether it's 3rd party product or not
OCTO UUID - reseller’s unique identifier to connect via API. It will be used as an API auth token
Allow Voucher = Allow group ticket
Allow Ticket = Allow individual ticket

It makes sense if you don’t want to allow group tickets for whatever reason (eg. The product supplier only sends the ticket codes via API). So you can remove one or the other or keep both. If remove allow voucher you won’t have the option to print group tickets on terminal.

Checked In - whether the customer has checked in or not
Upsold - a product that was bought as a result of offering a more expensive product
Upsold From - the product a customer was originally going to buy
Dropoff Requested - yes or no (the opposite of pickup)
Dropoff Time
Dropoff Date
Dropoff Point
Dropoff Instructions
Pickup Point - the specific location of a pickup
Pickup Address - the specific address of a pickup
Pickup Zone - zones used for pickups (downtown, docks, meatpacking, etc). This can be set in the pickup itself. Go to Pickups, edit a pickup and here you can assign a zone
Pickup Route - a route for pickup, made up of particular stops
Route Area
Pickup Time - the specific time of a particular pickup
Pickup Wheelchair - if a pickup is suitable for wheelchairs
Tour Time - the duration of a specific tour
Connect Failed - an API connection failure
Connect Failure Message - the message response (timeout, connection failure, etc)
Same Day - if the booking date equals the travel date
Travel Date - the actual date of a tour
Booking Date - when a booking was made
Booking Time - when a booking was made
Confirmation Date - when a tour was confirmed
Confirmation Time - when a tour was confirmed
Cancellation Date - when a tour was cancelled
Cancellation time - when a tour was cancelled
Booking Type:

Package - a product made of multiple products
Option - an include
Individual - a product on its own

Private Notes - notes on bookings made on the backend that are not viewable by concierges or the customer (these won’t appear on the voucher)
Public Notes - notes on bookings made publicly (customers and concierges can see these). They need to be added to voucher to be seen
Pickup Notes - Notes on the pickup. This can be set on the calendar manifest
Booking Alias - a Booking Alias is for those bookings made with operators that are connected via API. This means that at the time of a booking the system queries the API of the operator, makes the booking there, and writes the reference on the booking so that it can be redeemed
Reseller Reference - a reference set by a reseller when the booking is imported (such as Direct API bookings). This is the information the OTA / Reseller uses to know what this booking is
Supplier Reference - this is for operators that are connected via API. This would be their barcode number (the identifier they use on the QR / barcode)
Redeemed by - this shows who redeemed the voucher
Redeemed on
Redemption Date - this shows the date a voucher was redeemed
Redemption Time - this shows the time a voucher was redeemed
Redemption Location - in which location was the voucher redeemed
Ticket Reference - the unique reference number of a ticket
Ticket Barcode - the unique barcode of a ticket
Ticket Alias - a ticket alias is for those bookings made with operators that are connected through API
Upgraded - whether a ticket was upgraded
Ticket Type - according to tier
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